Lisbon Insiders

Excited about the chance to collaborate? A fantastic opportunity has just become available! If you're passionate about food, social media, and thrive in the digital space, this role is made for you. We can't wait to hear from you!

Start Date: Asap
Location: Lisbon (hybrid)
Type: Part Time (10 hours/week)

Brand Overview

Lisbon Insiders is a passionate, independent content curator, supporting the hospitality industry and restaurants thanks to our powerful platforms.

We collaborate with chefs, hoteliers, brands, and sponsors to showcase the best of the local scene.

Lisbon Insiders is the ultimate guide for foodies and epicureans!

  • 1. Administration & Finance

    • Issue and track invoices, follow up on payments.

    • Update sponsor and supplier databases.

    • Basic bookkeeping support (organizing receipts, preparing docs for accountant).

    2. Sponsors & Partnerships

    • Track sponsor deliverables (newsletters, social posts, events).

    • Follow up with partners and suppliers (by email/WhatsApp).

    • Assist in preparing sponsor recaps and presentations.

    3. Events (Restaurant Week, Lisbon Insiders Awards)

    • Keep track of partner and guest lists.

    • Manage timelines and deadlines (materials, suppliers, logistics).

    4. Organization & General Support

    • Update databases (contacts, CRM).

    • Provide support on digital tools (Google Suite, Mailchimp, Canva basics).

    • Maintain files and project trackers

Position Overview

We are looking for a part-time Operational / Administrative Assistant to help manage day-to-day operations, support sponsor deliverables, and keep projects on track. You’ll work closely with the founder and assist with upcoming activations.

Qualifications

  • Highly organized, detail-oriented, comfortable with numbers and admin tasks.

  • Strong written communication (English required, Portuguese and/or French are a plus).

  • Comfortable with digital tools (Google Suite, Excel/Sheets, Mailchimp, Canva).

  • Proactive and resourceful, able to handle multiple small tasks independently.

  • Prior experience in admin, project support, or events is a plus

Conditions

  • Freelance position (approx. 10h/week, flexible, potential to grow).

  • Remote work possible, occasional presence in Lisbon preferred (for events).

  • Start: Immediate – September 2025

  • Perks: Access to exclusive Lisbon Insiders events and invitations within the gastronomy, culture, and lifestyle scene.

Become an Insider by joining the team!